Attorney's Pro Forma Notices at End of E-mails Not Worth the Bytes They're Stored In (Beware the Employer's E-mail Server)
It has become commonplace for attorneys and others sending faxes and e-mails to include at the end of such communications standard language stating that the contents thereof are confidential and priviledged. Such standard language should provide no comfort, however, for senders and receivers of e-mails that use an employer's server. A decision by Hon. Charles E. Ramos of the Supreme Court, New York County, holds that a pro forma notice at the end of an e-mail message did not inure the attorney-client priviledge to the e-mail when an employer's e-mail server is used. The Court was particularly persuaded by the fact that the employer had promulgated a Human Resources Policy and Procedure Manual that included policies requiring that its electronic mail system (as well as the Internet and other technology systems)be used for business purposes only, that employees using the e-mail system had no personal privacy right in any material using the e-mail system, and that the